Björn Lundén
Introduction
The integration between TimeLog and Björn Lundén consists of partial integrations that provide seamless cooperation between the two systems. The integration consists of the following features:
- Two-way synchronization of customers
- Automatic transfer of customers from TimeLog to Björn Lundén
- Automatic update of customer information in Björn Lundén
- Import of product numbers from Björn Lundén into TimeLog
- Transfer of booked invoices from TimeLog to Björn Lundén
- Automatic update of Björn Lundén Invoice status, invoice no. and invoice amount in TimeLog
- Import of Björn Lundén expenses
- Transfer of TimeLog project number
Features
This section includes a list of features and limitations to each transfer area of the integration.
Currencies
TimeLog does not create currencies in Björn Lundén. All currencies used on TimeLog invoices need to be added in the Björn Lundén installation.
The currency exchange rate is handled by Björn Lundén.
Customers
Customers are linked when configuring the integration. New customers in TimeLog are transferred and created in Björn Lundén when transferring the first invoice to the new customer. Added customers in Björn Lundén is to be imported into TimeLog.
The preferred functionality is setup in the integration.
Contact persons
Contact persons on the TimeLog invoice is transferred to the Björn Lundén invoice.
Product numbers
Product numbers are imported from Björn Lundén in the integration configuration. Product numbers in Björn Lundén cannot be added, modified or deleted from TimeLog.
Employees
Contact employees on the TimeLog invoice is transferred to the Björn Lundén invoice.
Invoices
Only booked invoices can be transferred from TimeLog to Björn Lundén. Invoices are transferred as drafts and changes on the invoice drafts inside Björn Lundén will not be reflected in TimeLog.
Invoice lines
Invoice lines are transferred along with the invoice and invoice lines can be modified in Björn Lundén. Changes will not be reflected in TimeLog.
Each transferred invoice line incl. product number, invoice line description, number of units and price per unit. Calculations are handled by Björn Lundén. Unit type is not transferred and is to be setup on the product number in Björn Lundén.
Björn Lundén can receive TimeLog header lines, empty invoice lines and text lines.
Expense import
TimeLog can import expenses from selected accounts from Björn Lundén. TimeLog will match the account number to the TimeLog expense types if the expense types have a Björn Lundén account number added. If the TimeLog project number is added to the Björn Lundén expense is this used to map the project in TimeLog.
Projects
TimeLog can transfer the project number and name to Björn Lundén and accept product numbers consisting of letters, numbers and special characters (e.g. P19.0007).
Project tasks
TimeLog project tasks are not transferred.
Allocations
Allocated employees on tasks are not transferred.
Registrations
Employee time tracking, mileage and allowance is not transferred
Mapping
This section of the integration documentation include information about which TimeLog fields are transferred to which field in Björn Lundén.
Kunder (Customers)
Customer information is handled when setting up the integration and/or when new customers are created in TimeLog.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Företagsnamn (Company name) | Namn | Max 40 characters |
| Kundnr. (Customer no) | Id | Max 9 characters |
| Kundansvarig (Owner) | - | Not supported |
| Telefon (Phone) | Telefon | Max 20 characters |
| Fax (Fax) | Fax | Max 20 characters |
| E-post (Email) | E-post | Max 80 characters |
| Webbplats (Website) | Hemsida | Max 80 characters |
| Adress (Address) | Postadress | Max 40 characters |
| Adress 2 (Address 2) | - | Not supported |
| Adress 3 (Address 3) | - | Not supported |
| Postnummer (Postal code) | PostNr | Max 10 characters |
| Ort (City) | Ort | Max 40 characters |
| Delstat (State) | - | Not supported |
| Land (Country) | Land | - |
| Momsregistreringsnr (VAT no.) | VAT-nr | Max 20 characters |
| Organisation nr. | Org. nr | Max 25 characters |
| Postgiro/Bankgiro (Giro number). | - | Not supported |
| Valuta (Currency) | Valuta | - |
| EAN nr. | - | Not supported |
Kontaktperson (Contact persons)
Contact persons are added as our reference on the invoice.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Förnamn (First name) | Namn | First name and last name is merged |
| Efternamn (Last name) | Namn | First name and last name is merged |
| Telefon (Phone) | - | Björn Lundén does not have this field on the invoice |
| E-post (Email) | - | Björn Lundén does not have this field on the invoice |
| Min kommentar (your comment) | - | Björn Lundén does not have this field on the invoice |
Artikelnummer (Product numbers)
Product numbers are imported when setting up the integration.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Artikelnummer (Product no..) | Artikel Id | - |
| Namn (Name) | Artikel | - |
| Namn (Name) | Artikel | Is not visible on TimeLog platform |
Medarbetare (Employees)
TimeLog employees is added as internal reference on the invoice.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Förnamn (first name) | Er reference : namn | First name and last name is merged |
| Efternamn (Last name) | Er reference : namn | First name and last name is merged |
Faktura (Invoice)
Invoice information that is transferred to Björn Lundén.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Fakturanr. (Invoice no.) | - | Not supported |
| Kundnr. (Customer no.) | - | Not supported |
| Kontaktperson (Contact) | - | Contacts are not supported in Björn Lundén, please refere to "internal - and our refernece". |
| Fakturaadress, kundadress (Customer address) | Kund | - |
| Fakturaadress, kontaktperson (Invoice address, contact person) | - | Not supported |
| Fakturadatum (Invoice date) | Fakturadatum | - |
| Upprättat, (Created) | - | Not supported |
| Uppdaterat (Updated) | - | Not supported |
| Avdeling (Department) | - | Not supported |
| Projekt (Project name) | - | Not supported |
| Projektnummer. (Project no.) | - | Not supported |
| Rekvisionsnr. (P.O. no.) | Ert ordernummer | Max 40 characters is shown internally in the system. |
| Kundens referens. (Customer ’s Ref.) | Vår referens | Max 40 characters where 37 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| Intern referens (Internal reference) | Er referens | Max 40 characters where 39 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| EAN/GLN | - | Not supported |
| Fakturaadress: (address 1) | Fakturaadress | Max 40 characters where 24 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| Fakturaadress: (address 2) | Fakturaadress | Is stored internally in the system. |
| Fakturaadress: (address 3) | Fakturaadress | Is stored internally in the system. |
| By (City) | Ort | Max 40 characters where 26 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| Postnr. (Postal code) | Postnr. | Max 10 characters where 7 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| Land (Country) | - | Not supported |
| Overskrift (Heading) | Ordertext | - |
| Besked (Message) | Ordertext | - |
| Betalingsbetingelser (Payment terms) | Bet. Villkor | - |
| Betalingsfrist (Due date) | Förfallodatum | - |
| Valuta (Currency) | Redovisning/Valuta | - |
| Moms % (Default VAT %) | Momsfritt | Is handled by Björn Lundén |
Fakturarad (Invoice line)
Invoice line information that is transferred to Björn Lundén.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Artikelnr. (Product no.) | Artikelnr | - |
| Beskrivelse (Description) | Benämning | Max 80 characters where 38 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| Antal (Quantity) | Best.antal | - |
| Enhed (Unit) | Enhet | Is specified at creating of product numbers in Björn Lundén. |
| Sats (Rate) | Apris | Max 15 characters where 7 of them is visible on a physicial invoice. Rest is stored internally in the system. |
| % (%) | Rabat | - |
| Moms (VAT %) | - | This field is set depending on which customers is the invoice being transferred to. |
| Beløb (Amount) | Total | - |
Import av projektkostnader (Import of project expenses)
Import of project expenses from Björn Lundén.
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Dato (Date) | Fakturadatum | - |
| Utgiftsnr. (Expense no.) | Utgiftsnr | Expense number in Björn Lundén |
| Leverannnnnnntör (Supplier) | Utgiftsnr | Is matched if supplier no. is found in TimeLog |
| Meddelande (Comment) | Kommentar | - |
| Fakturanr. (Invoice no.) | Fakturanummer | - |
| Valuta (Currency) | Valuta | - |
| Valutakurs (Exchange rate) | Kurs | - |
| Beløb inkl. moms (Amount incl. VAT) | Debet | Expenses are imported without VAT |
| Moms (VAT) | Momskod | Expenses are imported without VAT |
| Uttgiftstyp (Expense type) | Konto | TimeLog expense type name if matched with Björn Lundén account no. |
| Projekt (Project) | Projekt | Is imported if selected on the Björn Lundén expense |
Projekt (Project)
Export of TimeLog project
| TimeLog | Björn Lundén | Kommentar |
|---|---|---|
| Projektnummer (Project no.) | Id | May consist of letters and numbers |
| Namn (Name) | Namn | - |
| startdatum (Start date) | Start och slut | - |
| Slutdatum (Slut date) | Start och slut | - |
| Beskrivning (Description) | Anmärkning | - |
| Projektledare (Project manager) | Ansvarig | - |
| Projektstatus (Project status) | Status | - |