Fortnox
Introduction
The integration between TimeLog and Fortnox consists of partial integrations that provide seamless cooperation between the two systems. The integration consists of the following features:
- Two-way synchronization of customers
- Automatic transfer of customers from TimeLog to Fortnox
- Automatic update of customer information in Fortnox
- Import of product numbers from Fortnox into TimeLog
- Transfer of booked invoices from TimeLog to Fortnox
- Automatic update of Fortnox Invoice status, invoice no. and invoice amount in TimeLog
- Import of Fortnox expenses
- Transfer of TimeLog project number
- Export of TimeLog project expenses to Fortnox incl. photo
Features
This section includes a list of features and limitations to each transfer area of the integration.
Currencies
The currency rate is decided by Fortnox, meaning you only need to choose your invoice's currency.
The currency exchange rate is handled by Fortnox.
Customers
Customers are linked when configuring the integration. New customers in TimeLog are transferred and created in Fortnox when transferring the first invoice to the new customer. Added customers in Fortnox is to be imported into TimeLog.
The preferred functionality is setup in the integration.
Contact persons
Contact persons in TimeLog is not transferred to Fortnox.
First - and lastname is added as a reference on invoice.
Product numbers
Product numbers are imported from Fortnox in the integration configuration. Product numbers in Fortnox cannot be added, modified or deleted from TimeLog.
Employees
Employees in TimeLog is not transferred to Fortnox.
Invoices
Only booked invoices can be transferred from TimeLog to Fortnox. Invoices are transferred as drafts and changes on the invoice drafts inside Fortnox will not be reflected in TimeLog.
Invoice lines
Invoice lines are transferred along with the invoice and invoice lines can be modified in Fortnox. Changes will not be reflected in TimeLog.
Each transferred invoice line incl. product number, invoice line description, number of units and price per unit. Calculations are handled by Fortnox.
Unit type is not transferred and is to be setup on the product number in Fortnox.
Fortnox can receive TimeLog header lines, empty invoice lines and text lines. If an invoice line description text is exceeding 50 characters is TimeLog adding additional text lines to the Fortnox draft.
Expense import
TimeLog can import expenses from selected Journal and accounts from Fortnox. TimeLog will match the account number to the TimeLog expense types if the expense types have an Fortnox account number added. If the TimeLog project number is added to the Fortnox expense is this used to map the project in TimeLog.
Expense export
TimeLog can transfer project expenses to Fortnox. If the expense types in TimeLog include the Fortnox account number is it included in the transfer. The expenses are transferred to the configured supplier name. Transferred expenses is to be handled in Fortnox after the transfer.
All expenses that get transferred from TimeLog is comming from a project and is in that way project expenses. If it is an employee that have added the expense to the project, is the comment text sowing the name of the employee
Projects
TimeLog can transfer the project number and name to Fortnox. Product numbers are only to include letters and numbers.
Project tasks
TimeLog project tasks are not transferred.
Allocations
Allocated employees on tasks are not transferred.
Registrations
Employee time tracking, mileage and allowance is not transferred.
Mapping
This section of the integration documentation include information about which TimeLog fields are transferred to which field in Fortnox.
Kunder (Customers)
Customer information is handled when setting up the integration and/or when new customers are created in TimeLog.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Företagsnamn (Company name) | Namn | - |
| Kundnr. (Customer no) | Kundnummer | - |
| Kundansvarig (Owner) | Vår referens | - |
| Telefon (Phone) | Telefon | - |
| Fax (Fax) | Fax | - |
| E-post (Email) | E-post | - |
| Webbplats (Website) | Webbadress | - |
| Adress (Address) | Fakturaadress | - |
| Adress 2 (Address 2) | Fakturaadress 2 | - |
| Adress 3 (Address 3) | - | Fortnox does not have this field |
| Postnummer (Postal code) | Postnr | - |
| Ort (City) | Ort | - |
| Delstat (State) | - | Fortnox does not have this field |
| Land (Country) | Land | - |
| Momsregistreringsnr (VAT no.) | VAT nummer | - |
| Organisation nr. | VOrg-/Personnummer | - |
| Postgiro/Bankgiro (Giro number). | - | Fortnox does not have this field |
| Valuta (Currency) | Valuta | - |
Kontaktpersoner (Contact persons)
Contact persons are added as our reference on the invoice.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Förnamn (First name) | - | First name and last name is merged |
| Efternamn (Last name) | - | First name and last name is merged |
| Telefon (Phone) | - | Fortnox does not have this field on the invoice |
| E-post (Email) | - | Fortnox does not have this field on the invoice |
| Min kommentar (your comment) | - | Fortnox does not have this field on the invoice |
Varenumre (Product numbers)
Product numbers are imported when setting up the integration.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Artikelnummer (Product no..) | No. | - |
| Namn (Name) | Benämning | - |
Medarbejdere (Employees)
TimeLog employees is added as internal reference on the invoice.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Förnamn (first name) | - | First name and last name is merged |
| Efternamn (Last name) | - | First name and last name is merged |
Fakturaer (Invoice)
Invoice information that is transferred to Fortnox.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Fakturanr. (Invoice no.) | - | TimeLog invoice number is not transferred |
| Kundnr. (Customer no.) | - | The customer number is linking to the customer data in Fortnox |
| Kontaktperson (Contact) | - | - |
| Fakturaadress, kundadress (Customer address) | - | - |
| Fakturaadress, kontaktperson (Invoice address, contact person) | - | Added if setup on TimeLog customer |
| Fakturadatum (Invoice date) | - | Is handeled by Fortnox |
| Upprättat, (Created) | - | Is not transferred |
| Uppdaterat (Updated) | - | Is not transferred |
| Avdeling (Department) | - | Is not transferred |
| Projekt (Project name) | - | Is not transferred |
| Projektnummer. (Project no.) | - | Is not transferred |
| Rekvisionsnr. (P.O. no.) | Ert ordernummer | - |
| Kundens referens. (Customer ’s Ref.) | Er referens | - |
| Intern referens (Internal reference) | Vår referens | - |
| EAN/GLN | - | Is handled in Fortnox |
| Fakturaadress: (address 1) | Fakturaadress | - |
| Fakturaadress: (address 2) | Fakturaadress 2 | - |
| Fakturaadress: (address 3) | - | Fortnox does not have this field |
| By (City) | Ort | - |
| Postnr. (Postal code) | Postnr. | - |
| Land (Country) | Land | Has to be the Swedish name to be valid |
| Overskrift (Heading) | Fakturatext | Is visible on a physical invoice as a remark in the bottom left corner |
| Besked (Message) | Kommentar | Is not visible on a physical invoice but is visible in the system. Max 1024 characters |
| Betalingsbetingelser (Payment terms) | - | Payment term is added from the customer in Fortnox |
| Betalingsfrist (Due date) | - | Is handled by Fortnox |
| Valuta (Currency) | Valuta | Abbreviation of the currency from the invoice in TimeLog |
| Moms % (Default VAT %) | - | Is handled by Fortnox |
Fakturalinjer (Invoice lines)
Invoice line information that is transferred to Fortnox.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Artikelnr. (Product no.) | Artikelnr | - |
| Beskrivelse (Description) | Benämning | Text exceeding 50 characters is added to a new invoice line |
| Antal (Quantity) | Antal | - |
| Enhed (Unit) | Antal | Unit type is not transferred. Is to be selected on the product number in Fortnox |
| Sats (Rate) | Á-pris | - |
| % (%) | Rabat | - |
| Moms (VAT %) | - | Handled by product number setup |
| Beløb (Amount) | - | Not transferred. Is calculated by Fortnox |
Import av projektkostnader (Import of project expenses)
Import of project expenses from Fortnox.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Dato (Date) | Fakturadatum | - |
| Utgiftsnr. (Expense no.) | Utgiftsnr | Expense number in Fortnox |
| Leverannnnnnntör (Supplier) | Utgiftsnr | Is matched if supplier no. is found in TimeLog |
| Meddelande (Comment) | Kommentar | - |
| Fakturanr. (Invoice no.) | Fakturanummer | - |
| Valuta (Currency) | Valuta | - |
| Valutakurs (Exchange rate) | Kurs | - |
| Beløb inkl. moms (Amount incl. VAT) | Debet | Expenses are imported without VAT |
| Moms (VAT) | Moms | Expenses are imported without VAT |
| Uttgiftstyp (Expense type) | Konto | TimeLog expense type name if matched with Fortnox account no. |
| Projekt (Project) | Projekt | Is imported if selected on the Fortnox expense |
Projekt (Project)
Export of TimeLog project.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Projektnummer (Project no.) | Projektnr. | May consist of letters and numbers |
| Namn (Name) | Benämning | - |
| Projektledare (Project manager) | Prrojektledare | - |
Överför kostnader till ekonomisystem (Transfer expenses to finance system)
TimeLog transfer of project expenses.
| TimeLog | Fortnox | Kommentar |
|---|---|---|
| Datum (Date) | Fakturadatum | May consist of letters and numbers |
| Leverantör (Supplier) | Leverantör | Supplier name added I TimeLog integration |
| Medarbetare (Employee) | Kommentar | The TimeLog employee name is added in the comment field |
| Utgiftsnr. (Expense no.) | - | TimeLog expense no. is not transferred |
| Beskrivning (Description) | Kommentar | TimeLog comment and employee name/supplier name. |
| Projektnr. (Project no.) | Projekt | Project number in TimeLog must match project number in Fortnox, else transfering will not take place |
| Expense type | Konto | Expense type in TimeLog must match expense type in Fortnox, else transfering will not take place |
| Valuta (Currency) | Valuta | - |
| Belopp(Amount) | Debet | Amount ex. VAT |
| Utgiftsnr. (Expense no.) | Löpnr | Expense number in Fortnox |